Coordinator of Administrative Services – College of Law

About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

Under minimal supervision, coordinates and manages the daily operations of the office of the Associate Dean for Accreditation & Reporting. Oversees all related office functions and work processes. Demonstrates the professionalism needed to handle sensitive and confidential matters.

• Carries out smooth and efficient operations of the office by preparing pre- submission binders used in meeting American Bar Association, Association of American Law Schools, Law School Admissions Council, US News and World Report, National Jurist, and diverse other reporting requirements.
• Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem-solving activities.
• Coordinates, prepares, and maintains correspondence concerning accreditation, membership review, and USNWR.
• Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem-solving activities.
• Composes and/or prepares correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools for the Associate Dean of Academic Affairs and Accreditation & Reporting.
• Maintains working copies of draft academic schedules for the full-time and part-time program. Coordinates revisions of the draft schedule with the Registrar’s office, the Senior Associate Dean for Experiential Programs, the Associate Dean for International and Graduate Programs, and the library director. Interfaces with publications department to ensure that our website includes current copies of documents related to the academic schedule.
• Assist and supports the Associate Dean for Accreditation and Reporting in accumulating data used in producing accreditation and other external reports.
• Communicates with student body about the academic schedule, including by sharing drafts, tracking student questions, and sending individual answers in response to student concerns.
• Serves as the University’s credit card user for departmental transactions. Adheres to University’s credit card policies and procedures. Manages all purchasing operations of supplies and equipment for the unit. Processes requisitions, purchase orders, TARs, and vendor setup transactions. Coordinates all travel and prepares travel reimbursements in PantherSoft for the office.
• Provides occasional back up support as directed to the Dean of the College of Law and/or other faculty members.
• Coordinates logistics including contacting vendors for comparative pricing, ordering, setting up, and cleaning up food for meetings, acquiring meeting room/space, sending out invitations, and keeping track of attendance.
• Assists the Associate Dean in recruiting and onboarding doctrinal adjuncts in the J.D. program. Communicates with these adjuncts regarding their teaching and scheduling preferences.
• May participate, as needed, in interviews of administrative/staff candidates and provide recommendations to Hiring Manager.
• Gathers teaching and scheduling preferences of the full-time and part time faculty.

Minimum Qualifications

Bachelor’s degree and two (2) years of office or related experience providing administrative support or coordinating functions of an office or department.

Job Category

Administrative

Advertised Salary

$44,057 – $50,000

Work Schedule

Begin time: 9:00 AM

End time: 5:30 PM

Working Condition(s)

Required to spend 50% or more of time operating a computer

Pre-Employment Requirements

Criminal Background Check

Other Information

Ability to work occasional evenings, weekends and at locations outside of the University

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in “My Applications“. 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

• This posting will close at 12:00 am of the close date.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in “My Applications“. 

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

• This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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